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The First Two Things to Understand About Excel

| Community | June 8, 2018

To understand Microsoft Excel, the first thing to understand is a spreadsheet.

You remember the old paper spreadsheets, right? They were oversized sheets that “spread” across two facing pages (which is how they were named) with columns for categories, such as expenditures, across the top; and rows, such as for invoices, down the left side. There was a place for the amount to be listed – right where the column and row intersected. Accountants and financial folks knew them well, as did anyone balancing the family books each month.

Excel takes the old paper accounting worksheet and computerizes it. There are still columns and rows where one can enter data, and that data can be numbers, words or formulas. These formulas can automatically calculate and display a value based on what’s in the other columns and rows.

Spreadsheets originally were used for basic arithmetic and math functions, but today they also perform financial and statistical functions, conditional expressions, functions to convert text and numbers, and functions that operate on strings of text.

The reason spreadsheets can do so much now is because of the second thing to understand about Excel: macros. Macros are nothing more than instructions that tell the Excel how to do something. The best thing about macros is they run processes your business needs in a fraction of the time it took you to do it by hand.

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Additionally, it almost eliminates human error and the drudgery of repetitive tasks. Now, you’ll have time to do what you really want to do: make more money. Macros are shortcuts that are easy to create and store, but too many people don’t appreciate what macros can do for them, which is almost anything.

A macro can help a company determine if its employees are abusing the phone privileges. It can match and automate invoices, make billing and insurance matters a snap, and print packing slips.

Macros can take away the confusion of getting invoices from different vendors that aren’t written in the same formats, calculate how much material is needed to do a construction project, separate email from spam, figure out page breaks in a report and so much more.

Combining spreadsheets and macros gets you two of the most important and useful parts of Excel.

Become Excel-lent and see the great many things Excel can do for you.

For more information on how to find the right Excel developer, contact Warren Schultz at warren@tapsolutions.net or call him at 818-281-7628. Visit his website at TAPSolutions.net.

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About Warren Schultz

Warren Schultz from TAP Solutions has been in business since 1999 and in the programming field since 1983. Warren is a MS Excel Specialist who does Excel Support and Development. Warren also develops website that help you be found on the web and represent your company in the way you want it to be seen. For any questions please call Warren at 818-281-7628 or e-mail me at Warren@tapsolutions.net. Additional information can be found at www.TAPSolutions.nett

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